Transparency statement on the processing of personal data for contractual relations
Contact details of the responsible person
Equitania Software GmbH
Phone: 07231 166040
Contact details of the data protection officer
Purpose and legal basis for the processing of personal data
We process inventory data (e.g. names and addresses, e-mail addresses), contract data (e.g., services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services or to carry out pre-contractual measures (e.g., offers) in accordance with Art. 6 Par. 1 lit. b. DSGVO.
Recipients of personal data
Your personal data is processed exclusively within our company and our group of companies (cmc group). It will only be passed on to a company in the cmc Gruppe if this is necessary for the fulfilment of our contract.
Any other transfer of data to third parties will only take place within the framework of the legal requirements. We only pass on our customers' data to third parties if this is necessary for contractual purposes, e.g. on the basis of Art. 6 Para. 1 lit. b) DSGVO.
If we use subcontractors (e.g. shipping service providers) to provide our services, we take appropriate legal precautions as well as appropriate technical and organizational measures to ensure the protection of personal data in accordance with the relevant legal provisions.
Your data will not be transferred to a third country or international organization.
Right of access, rectification, restriction, deletion, data transferability and complaint
You have the right to receive information free of charge about the personal data we have stored about you. You also have the right to rectify inaccurate data, to limit the processing and to delete your personal data, if applicable, to exercise your rights to data transferability and, in the event of suspected unlawful processing, to lodge a complaint with the competent supervisory authority.
Deletion of data
The data stored with us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any legal storage obligations. If the data are not deleted because they are required for other and legally permissible purposes, their processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.
According to legal requirements, the storage is for 6 years according to § 257 para. 1 HGB (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting vouchers, etc.) and for 10 years according to § 147 para. 1 AO (books, records, management reports, accounting vouchers, commercial and business letters, documents relevant for taxation, etc.). Due to special regulations in the automotive industry, we have extended the retention period to 15 years.
Right of objection
You can object to the future processing of your personal data in accordance with the legal requirements at any time.